Your privacy matters to us
At Helms Signature Solutions, your privacy and trust are paramount. Learn how we handle your personal information with care and transparency.
Privacy policy for Helms Signature Solutions
Effective date: May 2026
At Helms Signature Solutions, your privacy and trust matter. Whether you’re using our notary services, remote online notarization (RON), loan signing services, or general business support, we are committed to protecting your personal information and being transparent about how it is used.
Information we collect
We may collect the following types of information when you interact with our services:
- Contact information (name, email, phone number)
- Identity verification documents when required for notarial acts
- Appointment details
- Documents you upload or provide for signing or notarization
- Payment information (processed securely through third-party providers)
- Website usage data (cookies, analytics, device information)
How we use your information
We use your information to:
- Provide notary, RON, and signing services
- Verify your identity when required by law
- Communicate about appointments or service updates
- Respond to inquiries
- Process appointments
- Maintain legally required notarial records
- Improve our website and customer experience
We do not sell or share your information for marketing purposes.
Sharing your information
We only share information when it is necessary to complete notary or signing services, or when required by law. This may include Remote Online Notarization (RON) platforms, title companies, lenders, or signing services involved in a transaction. We may also share information if legally required, such as for subpoenas, audits, or identity verification. We do not sell or share information for marketing purposes.